Meeting 1 November 2010

PATUMAHOE VILLAGE INC

Meeting: 1 November 2010

PRESENT:

Iris Tscharntke, Suzanne Avison, Andy Davey, Paula Crosswell, Bligh Hedges, Stuart Basham, David Puflett, Peter Kraakman, Glenn Hunter, Mike Michie, Sandra Utatao, Louise Sinclair, Bill Colgan.

APOLOGIES:

Vicki Lacy, Andrew Sinclair, Peter Askew.

Meeting opened:  7.40pm

1. Quick summary of things that have happened so far:

-          $40,000 LIDIG grant awarded by the ARC

-          Hayden Easton, planner with the new Auckland Council will be working with us through the LIDIG process

-          Patumahoe Village is now an Incorporated Society.

2.  Election of Officers for Patumahoe Village Inc.

Paula Crosswell – Co Chairperson

Kurk Brady – Co Chairperson

Vicky Lacy – Treasurer

Moved: Glenn Hunter Seconded:  Dave Puflett.  Passed.

Paula reported that the required seal had been ordered.

Bank account to be opened when ARC cheque received.

All current three officers to be signatories. 

Two signatures required for each withdrawal.

Moved:  Paula Crosswell  Seconded:  Suzanne Avison.  Passed.

3.  Community Website proposal submitted by Andy Davy, Cicada websites. 

Estimate for design, framework and hosting:  approx $2,800 incl GST.

More time will be required for content management and loading, approx 200 – 300 hrs has been taken to load content on Plimmerton website which our design is based.  View at: www.plimmerton.org.nz

Overall cost to get up and going will include this, and the cost of contacting all groups, organisations and businesses in Patumahoe/Mauku area.

Patumahoe Structure Plan submission in July 2012

Porirua City Council have been running a community strategy since 2004.  This initiative approached small communities with the resources of council, a specific Planning Manager and support for the communities to consult, report and come up with their own community structure plans.

This has provided us with several models to emulate in our own design approach.

Discussion took place regarding Low Impact Design and Sustainability definitions.  The level of both these design considerations will have to be determined by the community.

4.  Consultation with Patumahoe/Mauku Community

Suggestion to follow Plimmerton’s example, given the small number of residential streets in urban Patumahoe.

Plimmerton held informal street parties, run by volunteer street hosts. 

The information gathered at these events was collated and then presented back to the community at an open day full community event.

Proposed that Patumahoe Village request for volunteers to run street parties throughout the months of November, December and January.  Deliver their findings to Patumahoe Village Inc by mid-Jan. 

A Patumahoe Village (drop-in speak-out open day) Party will then be held in early February to display options, information received and get feedback.  This party will encompass more than information, and will be designed to encourage participation at any level.

 Discussion was made regarding giving as many as possible to the opportunity to have a say.  A point was made that perhaps more direction might be required and that options needed to be given.  Notice was also given to the fact that there was low attendance at the meeting and that it will be hard to generate interest.

Peter Kraakman mentioned that in his contact with Franklin District Council, they expressed preference for business zoning in the area south of Patumahoe.

Consultation Approach discussed:

·        Despite method chosen, address specific concerns: about the centre (heart) of the village, traffic movement, business zoning, long-term community spaces and linkages;

·        Street parties to be organised by 4 – 5 well known residents

·        Have A0 corflute aerial map of village ready for street parties and discussions.  Cost $180 from Sign Max, Pukekohe.  Find some method of allowing designs to be drawn on and removed (possibly use a transparent film).  Paula to arrange.

·        Community open day in February to display information and gather feedback

·        Website to be setup and funding/sponsorship sought

·        Questionnaires be designed and left at village locations to allow residents who do not attend parties an opportunity to participate

·        Approach existing Patumahoe School traffic group to see if they would like to address this issue for the community as a whole.  Iris to follow up.

·        Other groups regarding sports club long-term requirements, multi-use community centre, business groups, environmental groups to be established when needed.

·        Matt Earle to be engaged to help with organisation of consultation at a rate of $20/hr.  Approval for 40 hrs maximum.  Any extra work will have to be submitted for approval for payment.  Review as required.

Proposed that this approach be adopted.

Moved: Paula Crosswell   Seconded:  Dave Puflett

Other matters:

Identify paper roads in Patumahoe.  Glenn Hunter mentioned an article recently in a rural magazine about paper roads.  Iris Tschantke mentioned a website that allowed you to view existing paper roads. 

Meeting closed:  21.25pm