Minutes 7 February 2011

Patumahoe Village Incorporated

Minutes 7th February 2011

Prior to the meeting Trevor McMiken and Ben Petch (planning consultant involved in the Kingseat Road subdivision) undertook a site visit to the Kingseat Road development. At the site visit discussion took place regarding some community concerns over issues such as grading, views, neighbourhood parks, reserves and buffer zones.  The main issues raised here surrounded the density of the houses and the views from up on the hill.

Meeting Opened at 7:00pm

Present: Paula Crosswell, Vicki Lacy, Kurk Brady, Iris Tscharntke, Suzanne Avison, Louise Sinclair, Andrew Sinclair, Dave Puflett, Glenn Hunter, Bruce McMiken, Trevor McMiken, Gary Morris, Wayne Carter, Matt Earle, Kevan Thompson, Angela Smith, Peter Kraakman, Jay Patel

Apologies: Stuart Searle, Ron Gordon

SUMMARY OF TOPICS DISCUSSED

Item 1: Kingseat Road development proposal

Ben Petch, a planner who is involved in the Kingseat Road development discussed issues and concerns which had been raised by the community.

He outlined the following:

Iwi Consultation

-  Iwi consultation is being undertaken at the moment.

- Archaeologists looked over the site and there is no need for further archeological survey.

Density Controls

Discussion took place over some community concerns regarding the selling of properties and density controls in Patumahoe. Ben outlined that minimum lot size since the rural plan change is 800m², and anything smaller has to go through council.  The sites at Kingseat range from 600m² – 1400m². These sites will have more density towards the town centre, and will be bigger at the rural side to maintain rural feel and character. The average size of a site at the development is 900m².

Grading
Ben stated that the Kingseat Road development will avoid grading if possible, but some will be required for the road and retaining walls. Where retaining walls are required landscaping will be used to reduce amenity and visual impacts.

Design Elements

Discussion took place on design elements, gateways, the central park and the commercial corner.  It was noted that there is a need to balance the private and public aspects of individual plots with regards to restricting view from the buffer zone and walkway up the hill.

The views from Patumahoe Hill were further discussed, and there were suggestions to raise the centre mound of the hill in order to increase views from the top.

Discussion then took place over street names and who decides them. Suggestions for street names were old Patumahoe family names or related to history in some way.   A suggestion that an investigation into traditional Maori names for some of our local landmarks was forwarded.

Submissions from members or community can be sent via Patumahoe Village Inc to be forwarded on to Auckland Council and the McMikens.

Item 2: Minutes from Last meeting

Paula Crosswell noted the minutes from the last meeting which included discussion on: the school carpark, the website, street parties, banner, advertising and planning resources.

Item 3: Treasurers Report

Vicki went over the treasurer’s report for December, which included stamp duty, setting up expenses for Paula (previous meetings etc). All approved prior to December.
- Street party, $104 was spent for food and refreshments for the first street party that happened at the end of 2010. These refreshments were not all used so will be used for the next street parties.

Item 4: Chairpersons Report

Street Parties

-             Discussion was successfully initiated at the first street party.
- Neighbours met, 5 households were present, plus the Askews and four members of the Village Incorporated Society attended.

Website
This has been slow going with constant meetings being held. The website is now up and looking better but more work is still needed.

-          There a several different sections on the website which include local news, sports, and nature and environment. 

-          One part of the site is a business directory. Payment is $100 for hosting business details on the site.  These have to be local business or local resident. Non Profit groups and charities are free, e.g. book group

-          There is also notice boards and classifieds: 2nd hand goods are free, but cars and other items may be charged for. This will be moderated.

-          Moderator is Paula Crosswell at the moment. She has contacted sports club and sought approval to contact other activities of people in Franklin and Pukekohe. This was agreed upon at the meeting.

Correspondence
Penny Pirrit from the Auckland Council replied to Paula’s planning resources letter and outlined that the council has a number of plans in the implementation phase, and are currently preparing a report of ‘area spatial planning’ for March and April. This report will outline the approach to preparation of new towns and villages.  John Duguid, the councils plan development manager is to get in contact with Paula and discuss potential ways forward.

- Des Morrison is putting the group forward under the spatial plan, which means there may be resources allocated.

Committees
- Sports and Recreation:

Committee is needed and someone to liaise between the codes. Current population projections by council need to be challenged with statistics and backup. A breakdown of how many people use the sports grounds, how often, where they come from etc. This will make the Patumahoe catchment bigger, and will help identify the next 10-15 years sports wise and the needs of the general village area. Glen is to coordinate a questionnaire for the sports clubs.

Traffic and Cycling:

Walkway:  Iris Tscharntke requested approval to apply for a grant for a footpath from the corner of Hunters Road to the village. This application was to Holsom, who sponsor half the cost of walkways. Approval and backing of group was sought and passed unanimously. Cycle Action Network: Going to committee and getting back to us.  A committee was formed to address this area, Louise Sinclair, Iris Tscharntke and Suzanne Avison to organise.

Nature and Environment:

Committee to identify areas of environmental significance. Need people who are keen to join the group and identify these.  Andrew Sinclair to talk to the Whakapouko Landcare Group to get indications of interest to form a working party/committee.

Historic Buildings:

Church (Scout and Guide Hall) currently located on Mareretu Road.

Discussion was raised of the moving of the church. The church is to go on public land and will remain public. It has been given to community by scouts as long as they can sell site. Church can be used as an additional teaching room and could also have a room for local history. 

It was noted that Kay Carter wishes to address the group on this particular matter in the future.  There is a need to identify historic information and record it and allow access. Angela to help and also noted that the classrooms at Patumahoe School are available for meetings and printing.

LIDIG
2012 submission is limited but Hayden Weston has given the group an extension.
- Deadline for group is July next year but waiting on Auckland Councils spatial plan.
-  Because of deadlines the village open day needs to be before the end of April (for concept brief and considerations)

Other Items

Street Parties

Kurk Brady to take over the coordination of these street parties.

Dates still need to be confirmed for two street parties but the following details are confirmed:

Mauku: Angela Smith/ Peter and Ngari Kraakman – 409 Union Road, Sunday 27th February
Kingseat/Mauku Road: Karena Brady-Leathem (2363073) – 23 Kingseat Road, 3-5pm Sun 27th Feb
Mareretu Avenue: Lisa Rolston (rolston@actrix.co.nz) – 7 Mareretu Avenue, Date & Time T.B.C.
Woodhouse Road:    Peter Hardy (0274586156) -  Location, Date & Time T.B.C.

Information from these street parties will be collated and filtered down to concept brief.

Postbox

Vicki requested the use of a postbox which has a fee of $145. Approval was given for this. 

Open Day

Discussion of dates for Open Day: Decided on Sunday 10^th April 2011.

Need more people to sign up to village group. The more members of group, the more funding we are likely to get.

Meeting closed at 9pm

Minutes Tuesday 7 December 2010

Patumahoe Village Inc

Minutes: Tuesday 7 December 2010

(Notes:  Due to technical difficulties (computer failure) and lack of written notes, the minutes for the last meeting have been recreated. For that reason no movers and seconders have been recorded. This to my recollection is the summary of the items that were moved and seconded during the meeting. Please advise if any inaccuracies are noted)

Present:

Paula Crosswell, Gary Morris, Vicki Lacy, Keith Harris, Bruce McMiken, Trevor McMiken, Peter Kraakman, Angela Smith, Kay Carter, Peter Askew

Apologies:

Ron Gordon, Glenn Hunter, Andrew Sinclair, Annette Smith

Meeting opened: 7.30pm

SUMMARY OF TOPICS DISCUSSED

1. Patumahoe School carpark project involving council reserve land

The meeting began with a brief welcome to those who had not attended any previous meetings. This included Keith Hardy and Kay Carter who were specifically involved in a discussion with the school and council regarding a project for extending the school carparks into the reserve adjoining the school.

The result of this situation:

• The school carpark project proposed for council reserve land will not take place.

• Both Patumahoe School and Auckland Council will consult with the community, and/or this group when contemplating changes to community reserves or facilities.

It was noted that valuable information relating to Patumahoe’s community history needs to be recorded to avoid repetition of the situation that occurred. With participation of long term residents perhaps local histories can be recorded and distributed. Part of the proposed website is assigned to Local History and could be utilised for this purpose.

2. Community consultation progress and methods.

A brief summary of the intent of the group regarding the Structure Plan was given to get all meeting participants up to date.

Decisions reached regarding this topic during the meeting:

• Street parties are to be held for all residential streets in Patumahoe,

• Information collected will be displayed for community review at a village open day on February 27th 2011.

The first street party is to be on December 16th at Peter and Ali Askews residence in Carter Road. This will serve the residents of Patumahoe Road, Sedgebrook and Carter Roads.

Hosts for other roads have been identified as:

Graeme & Britta Weck – Clive Howe Road, Mahoe Glade

Tania Collie – Mareretu Road

Peter Kraakman & Angela Smith – Mauku

Karena Brady-Leathams – Kingseat & Mauku Roads

Confirm host for Woodhouse Road.

The village open day is set for Sunday 27th February, this will coincide with the launch of the community website.

3. Community Website

Intended to provide community online presence for both Patumahoe and Mauku which will be linked in many areas.

Andy Davey, Cicada Websites is a local resident that has been employed to build the site. He has been given the Plimmerton website, www.plimmerton.org.nz as a template to base his style and form on. A deposit of 50% of his written quote has been approved to initiate work, this amounts to $1,380.00.

Free online listings for non-profit groups, clubs and organisations.

Businesses will be canvassed for advertising, with business directory providing listing, free webpage and links to their own website if they own one. Fee $100/year. 

Sandra Utatao has been approached to sell advertising to our businesses.

4. Purchase of banners and advertising material

Approval was sought for and given to purchase banners and other items that will be used for the street parties and open days and to advertise the community website. Estimate for purchase of items from Vistaprint is approx $500. This purchase was approved.

5. Requirement for extra planning resources

Paula Crosswell noted that it is apparent that despite our generous grant, we would need further resources in order to produce the best design and submission to Auckland Council in 2102. With that in mind, a draft of a letter to the Auckland Council Chief Planning Officer, Roger Blakely, was read out to the meeting. ( A copy of this letter is attached to these minutes). It was unanimously approved for sending.

The meeting was closed at around 9.20pm

Copy of draft read out during meeting:

7 December 2010

Dr Roger Blakely

District Planning Officer

Auckland Council

Private Bag 92300

Auckland 1142

REQUEST FOR VILLAGE PLANNING PROJECT – Patumahoe, Pukekohe

Dear Dr Blakely

I am a co-chair for a community group, Patumahoe Village Inc., which was recently formed in response to the large scale residential development happening in our rural-residential village in Franklin district.

During our successful application for a Low Impact Design grant from the ARC, we were informed that our intention was remarkably similar to a Porirua City Council iniative, the Village Planning programme, which I understand you were integral in implementing.

Patumahoe is a small rural-residential village in the previous Auckland district of Franklin. It is located within ten minutes of the Drury exit of the Southern motorway, and the area almost reaches the urban boundary of Pukekohe, while the village itself is within seven minutes drive of Pukekohe centre.

On this side of Pukekohe, there are no other communities that provide such a wide range of retail, sports clubs, education facilities and hospitality areas within such a concentrated area until you reach the town of Waiuku. Clarks Beach is larger in residential size, but not as well resourced in community facilities.

For many decades the size and rate of growth in the village has been small and measured, and easily absorbed within the community. Recent implementation of long planned residential development has changed this pattern quite significantly.

Prompted by the lack of local government planning scheduled to address this fundamental change, we have sought advice from the previous council and representatives, and created a formal community group. The intent of this group is to consult with the community, and collate a community conceived Structure Plan for submission as a LTCCP to Auckland Council in 2012.

The District Growth Strategy for Patumahoe produced by Franklin District Council was not individually tailored to the large growth planned for the area, and as such has fallibilities in terms of the following aspects:

• very conservative population calculation and figures – in terms of both defined area and usage;

• despite the fact that the population estimates are conservative, and a need for commercial zoning is already required (3ha by 2050)– no zoning for this landuse has been identified;

• it has residential zoning surrounding the current community/retail centre meaning that future commercial, community and retail locations have not been taken into consideration, and this will result in a scattershot approach to these landuses;

• it has not considered the possibility of commuter link to Auckland on the rail system, and planned accordingly for this possibility;

• has identified Patumahoe as an area for growth as it is an already established village (along with other small Franklin communities) without seeing a need to maintain it’s own individual characteristics and values;

• it has not defined a policy that promotes the individuality and differences of rural-residential communities.

I am sure that there are many worthy communities in Auckland that both deserve and would benefit from what we propose to do, but do feel that there is an opportunity for both Patumahoe and Auckland Council to benefit from a considered approach to community planning in our village.

Our points of difference are:

• Patumahoe is undergoing unprecedented growth at an accelerated rate for a small, long established community,

• population figures used to determine development allocations and community facilities are very conservative and under current planning schedules, no impact reports or consultation is to take place regarding these changes,

• Patumahoe lies on the still functioning railway line to Glenbrook Steel Mill. We understand that NZ Rail intends to extend Auckland commuter services to Waiuku within the next decade or so – we will be on that line, with the possibility of a station. In this case, location of possible station and accommodation of growth needs to be addressed immediately;

• the majority of developers and landowners with zoned land are long-time residents and landowners. Development of their land is a new venture for many, and they have other measures along with economic that they are considering when developing their land. We have been in contact with most of them, and have several involved with the group and are in correspondence with others. I believe this is a unique situation, and one that allows for a more open communication than could usually be expected;

• many local residents from surrounding areas identify Patumahoe as “their local village” and the impact of considered planning will be appreciated by a wider community than that defined by Patumahoe;

• we have the advice of Hayden Easton, regarding Low Impact Design for community spaces and linkages;

• our request for community Structure Planning for Patumahoe has been included in the legacy package handed over by Franklin District Council in November;

• we have a strong community of volunteers and benefactors that have contributed in the past to Patumahoe – and are keen to see this village continue to thrive;

• an obvious area of rezoning for commercial/retail landuse is currently parks & reserves, this rezoning could offset the net cost of implementing planning resources to this project;

• we have already begun a programme of consultation which includes following the successful Plimmerton method of street parties, followed by a village open day in February, and planning a community website that will be launched on that date.

Communities which have been built on the goodwill and hard work of their residents in the past need to have that hard work acknowledged and rewarded by considered growth, not have their efforts absorbed by increased development without individual planning.

An advantage of the existing community network in Patumahoe is that resources allocated by your council will be able to deliver a good return on investment.

My concern as chairperson, is that with all the goodwill and effort in the world, our consultation and work on the current structure of Patumahoe can only get us so far without the support of Auckland Council and professional planners to create the final Structure Plan for our LTCCP submission to Auckland Council in 2012. This was our reason for asking that this issue be included in the Legacy package handed over by Franklin District Council.

We have a great village, and a committed group of both long-term and recent residents.

With comprehensive community consultation and support we can continue to have a great community, and welcome the new residents without regret for times past.

With local government support and planning resources we could do even more, we could retain our own individuality, while giving others a method to use to preserve their own character in times of change and uncertainty. We can provide an examplar for a Village Planning project in Auckland, where it would be gratefully embraced by those who fear losing their character in this amalgamation.

Please contact me if you require any further information to favourably consider this request.

I will look forward to hearing from you.

Yours sincerely,

Paula Crosswell

Patumahoe Village Inc

Schools, Pools & Automobiles

(...perhaps a bit of a misnomer - but I couldn't resist.  Note: the following is almost sheer editorial comment)

During the last couple of weeks, as I have been driving past the Patumahoe Rugby clubrooms, I have occasionally noticed people hard at work.  For some reason, I have made the assumption that those grafting away are not council driven, committee driven or otherwise.  I have the impression that a job needed to be done, and they are getting on with it.  Without fanfare, without interference, the work is getting done.  This impression is reinforced by the contact I have had over the last week, regarding the concern over the unconsulted work on the domain fringes.  This approach of - see the need - get it done, has a long and rich history in Patumahoe.

Along with the grafters, there have been the forward thinkers.  The people who have seen possibilities and have endeavoured and succeeded in making ideas come to fruition.  Again, often without public acknowledgement or need for it.  I have been fortunate in having so many contact me with rich local history of the domain, the playground and more of the same over  the last few days.  So much of Patumahoe heritage is held in memories and anecdotes, and as a new resident, it is always interesting to be informed of the depth and breadth of community spirit that often lies invisibly at the heart of places.

We also need to add to the grafters, and possibility makers the rare few who are prepared to put their head above the parapets and say "Hang on, what's the story here?".  They also have a vital role to play in making a community live.

During the recent flurry over the use of domain land for school carparks, we have had all three.  

Regardless of final resolution, the community once again benefits from this dilemma.  

We have a resident, who, well aware of the controversy that may result, takes action when no other avenue has been previously offered, and is prepared to take the flak.  We have a much valued school, who, instead of digging in it's heels and creating conflict, acknowledges a courtesy omission (not a legislative one) and offers to sit and talk through concerns.  And we now have a council directive that specifies that any changes to community property or facilities in Patumahoe from this point on, will be advertised and consulted on before resource consents are issued.

From conflict, we have resolution - we should appreciate that the Patumahoe community is robust enough to handle situations without need for standtaking or lines drawn in the sand.

I am under no illusions that the work we are trying to undertake regarding future community spaces and linkages -  if successful - will be just another small drop in an overflowing bucket.  And although we are trying to avoid the mistake of misinformation, hope that if we are making a critical error in our reasoning, someone will stand up and tell us - so that we can correct ourselves and move on.

Thriving communities have members of all sorts of personalities, the grafters, the planners, the quiet providers -  and those willing to be targets...  Patumahoe appears to be bursting at the seams with all of these.  

Other communities should be so lucky.

Final note: During the week, I have received a lot of information regarding the history and background to the domain, the playground, and importantly, work that has been going on regarding the relocation of the Scout Hall to the domain playground area.  All of which, is fundamental to understanding the concern shown by some for the unconsulted use of the domain grounds for the school carparks.  

I have been asked to publish one of these letters on this blog, which I am more than happy to do, and which has prompted the post above.  Since this time, I have received another letter for which the author has given me permission to publish.

Letters from Kay Carter and Keith Hardy are below, along with a copy of the resolution of this issue which Ron Gordon has given us permission to publish.

Old Church project                                

Calling for expressions of interest

Many of you will be aware of the old church on Mareretu Ave- the only public historic building left in Patumahoe. It has a rich local history, doubled as the first school (on a different site) and was built of swamp kauri milled from a local farm.

Since the Scout Movement (present owners/administrators) has lapsed in Patumahoe, there have been some efforts made by the Patumahoe Emergency Support Charitable Trust (largely because the trust has a protective infrastructure already set up) to negotiate moving the church to a new site so the scouts can deal with the sale of their section.

On 18 December 2006 the scouting Assoc. agreed to gift the church to the above trust .We understand the scouts intend to use the majority of the proceeds to upgrade the camp at Schlaepher Park , thus keeping the money in the local area and using it for community purposes, which continues  the spirit of the original congregation/scout  negotiation. They have also agreed in principle to contribute some funds towards the removal and re-establishment of the building on Clive Howe Reserve.

In the last few years the school has made use of the church as an extra teaching space, there has been the happy occasion of a wedding, and the school has indicated it would like to continue using the church—keeping in mind this may fit in with some other community activities (such as further weddings!) It is intended that it be registered with the Historic Places Trust.

The use by the school breathes life and value into this old building, and it is great to think children in the 21^st century will grow up and say “I was taught in that old church”.

We have a copy of a letter from Greg Lowe, Parks officer dated 25^th October 2006 , Ref R600/P03 that the council agreed in principle to the relocation of the building onto the “passive” area of the reserve ,and have had discussions up until very recently with Mark Balle (ex mayor) on the subject.

Whatever the outcome of the present discussions about the proposed school carpark, the placement of the church in this area adjacent to the school needs to be factored in to the satisfaction of interested parties.

We feel this is a community project with considerable legitimacy.

However there are planning, safety and technical issues, discussions and negotiations with council and interested parties still to be made in order to take this project forward. It is time for more of the community to be involved.

For further information, and to register your interest, with a view to an initial meeting in the new year, you are welcome to contact

Kay or Bruce Carter    2363809

                                         0274 366331

                                             carter@ps.gen.nz

  

Copies to

Dr Paul Hutchison Member Parliament Hunua.

The Honourable Rodney Hide  

Beverly Holden Chairperson Patumahoe School Board of Trustees.

Greg Lowe Team Leader Local and Sports Park South. Auckland Council.

Mr Des Morrison Elected Member Auckland Council.

Mr Len Brown Mayor Auckland City.

Mr Daniel Fulton Fulton of Swimming

Other I interested Parties.

Dear Mr Gordon,

Thank you for your letter of 26th November which has clarified several important matters.

Two of these are . 

The proposed extensions are not for Fulton Swim School Patrons

The proposed School Car Park extensions are in your words solely to alleviate the issue of insufficient Staff Car Parking.

May I therefore respectfully point out that by adding the proposed new driveway to the extensions to the existing School; Staff Car Park at least one probably two spaces are lost due to the need for vehicles to access this proposed driveway.

May I respectfully further add that this additional entrance may well create additional hazard on the School grounds and definitely on the Reserve.

In my opinion it is grossly unfair to confiscate land and remove established native trees from a Reserve of which the School is one of the Major beneficiaries for access to parking exclusively for School Staff.

If you apply the same interpretations under the Health and Safety in Employment Amendment Act ( 2002 ) to identify and eliminate potential hazardous situations then this driveway should not be constructed.

Several days ago I walked from the Reserve Public Car Parking area to the School Office slowly.It took less than 90 seconds.This area has over 70 car park spaces marked and has room for perhaps another 20.

As for Staff arriving in the winter before daylight and leaving after dark I simply do not believe it. Remember my wife and I operated the School buses to this School for close to 20 years. 

Even if it were true the first 18 vehicles to arrive already have space available at the School.

Again I wish the School well and have no wish to interfere with your organization.

However the confiscation of Reserve land and removal of mature Native trees for a few of the staff of an organization that operates little over 200 days a year and historically are mostly temporary residents is an insult to everyone else.

Once Park and Reserve land is taken it is lost forever.

I and a lot of others did not devote years of effort to see this happen.

Go ahead with your car park extensions if you really deem it necessary but leave our Reserve land alone..

Yesterday I received letter for Mr Andy Baker, Chair Franklin Local Board who is keen to assist with the resolution of this matter.

It is in everyone's interest that this is resolved and that our wonderful School, Parks and Reserves are preserved and enhanced for the benefit of all residents.

Yours Faithfully,

Keith Hardy.

Ron Gordon has kindly given permission to publish the letter that resolves this issue:

Following our recent correspondence and discussions the Board of Trustees has decided not to progress with the planned car park extension.

We appreciate the strength of concern amongst some residents in regards to the proposed carpark.  The Board of Trustees does not wish the school to create animosity amongst our community.

We can understand from your point of view the historical aspects surrounding the establishment of the Council Reserve to its present day use.

The Board of Trustees has actively encouraged our school community to park in the Council car park, and will continue to do so.  However, we do not have a resolution to Council car parking requirements and the Board of Trustees will be considering other options to resolve this issue with respect to the safety of our staff.

Thank you for raising your concerns with us.

(Signed by:  Beverley Holden, Chairperson Board of Trustees

                    Ron Gordon, Principal

                    Patumahoe Primary School)

 

Meeting 1 November 2010

PATUMAHOE VILLAGE INC

Meeting: 1 November 2010

PRESENT:

Iris Tscharntke, Suzanne Avison, Andy Davey, Paula Crosswell, Bligh Hedges, Stuart Basham, David Puflett, Peter Kraakman, Glenn Hunter, Mike Michie, Sandra Utatao, Louise Sinclair, Bill Colgan.

APOLOGIES:

Vicki Lacy, Andrew Sinclair, Peter Askew.

Meeting opened:  7.40pm

1. Quick summary of things that have happened so far:

-          $40,000 LIDIG grant awarded by the ARC

-          Hayden Easton, planner with the new Auckland Council will be working with us through the LIDIG process

-          Patumahoe Village is now an Incorporated Society.

2.  Election of Officers for Patumahoe Village Inc.

Paula Crosswell – Co Chairperson

Kurk Brady – Co Chairperson

Vicky Lacy – Treasurer

Moved: Glenn Hunter Seconded:  Dave Puflett.  Passed.

Paula reported that the required seal had been ordered.

Bank account to be opened when ARC cheque received.

All current three officers to be signatories. 

Two signatures required for each withdrawal.

Moved:  Paula Crosswell  Seconded:  Suzanne Avison.  Passed.

3.  Community Website proposal submitted by Andy Davy, Cicada websites. 

Estimate for design, framework and hosting:  approx $2,800 incl GST.

More time will be required for content management and loading, approx 200 – 300 hrs has been taken to load content on Plimmerton website which our design is based.  View at: www.plimmerton.org.nz

Overall cost to get up and going will include this, and the cost of contacting all groups, organisations and businesses in Patumahoe/Mauku area.

Patumahoe Structure Plan submission in July 2012

Porirua City Council have been running a community strategy since 2004.  This initiative approached small communities with the resources of council, a specific Planning Manager and support for the communities to consult, report and come up with their own community structure plans.

This has provided us with several models to emulate in our own design approach.

Discussion took place regarding Low Impact Design and Sustainability definitions.  The level of both these design considerations will have to be determined by the community.

4.  Consultation with Patumahoe/Mauku Community

Suggestion to follow Plimmerton’s example, given the small number of residential streets in urban Patumahoe.

Plimmerton held informal street parties, run by volunteer street hosts. 

The information gathered at these events was collated and then presented back to the community at an open day full community event.

Proposed that Patumahoe Village request for volunteers to run street parties throughout the months of November, December and January.  Deliver their findings to Patumahoe Village Inc by mid-Jan. 

A Patumahoe Village (drop-in speak-out open day) Party will then be held in early February to display options, information received and get feedback.  This party will encompass more than information, and will be designed to encourage participation at any level.

 Discussion was made regarding giving as many as possible to the opportunity to have a say.  A point was made that perhaps more direction might be required and that options needed to be given.  Notice was also given to the fact that there was low attendance at the meeting and that it will be hard to generate interest.

Peter Kraakman mentioned that in his contact with Franklin District Council, they expressed preference for business zoning in the area south of Patumahoe.

Consultation Approach discussed:

·        Despite method chosen, address specific concerns: about the centre (heart) of the village, traffic movement, business zoning, long-term community spaces and linkages;

·        Street parties to be organised by 4 – 5 well known residents

·        Have A0 corflute aerial map of village ready for street parties and discussions.  Cost $180 from Sign Max, Pukekohe.  Find some method of allowing designs to be drawn on and removed (possibly use a transparent film).  Paula to arrange.

·        Community open day in February to display information and gather feedback

·        Website to be setup and funding/sponsorship sought

·        Questionnaires be designed and left at village locations to allow residents who do not attend parties an opportunity to participate

·        Approach existing Patumahoe School traffic group to see if they would like to address this issue for the community as a whole.  Iris to follow up.

·        Other groups regarding sports club long-term requirements, multi-use community centre, business groups, environmental groups to be established when needed.

·        Matt Earle to be engaged to help with organisation of consultation at a rate of $20/hr.  Approval for 40 hrs maximum.  Any extra work will have to be submitted for approval for payment.  Review as required.

Proposed that this approach be adopted.

Moved: Paula Crosswell   Seconded:  Dave Puflett

Other matters:

Identify paper roads in Patumahoe.  Glenn Hunter mentioned an article recently in a rural magazine about paper roads.  Iris Tschantke mentioned a website that allowed you to view existing paper roads. 

Meeting closed:  21.25pm