Thanks to all that turned up on yet another wet and woolly night. Despite the sometimes circuitous discussions held last night, when it came time to put the meeting down on paper it was apparent that progress had taken place and a few decisions had been made.
Structure of group
In order to provide a formal structure that will be able to access funding options, including one mentioned by Dianne Glenn, it was decided that the group become an Incorporated Society. To do this an AGM needs to be held where the constitution of the society is ratified.
This will take place on Tuesday, 21st September 2010.
Glenn Hunter will provide a draft constitution for the society and this will be circulated beforehand by email, and be available for perusal 30 minutes before the next meeting.
The position of secretary is currently filled by Paula Crosswell, with the positions of Chairperson and Treasurer needing to be allocated.
The other members of the group will be divided into focus groups or members of working parties who will use different methods of coming up with a draft plan for the Patumahoe village by March/April next year. These methods have not yet been determined.
Funding
A funding option has been suggested by Dianne Glenn, through the ARC Sustainability grant.
On contacting Hayden Easton, this funding is predominantly based on water management and treatment and provided to developers and landowners in order to develop concept plans that are sustainably designed.
This may be an option, only if the community group participated as a stakeholder alongside current developers and present landowners, and managed to provide a brief that worked with proposed plan changes rather than existing District and Regional Plans. At present there is still $120,000 to be allocated before this department is restructured, with a $20,000 maximum allocated per group.
Once, the group becomes an incorporated society our funding options for oganisations such as Lotteries or Perry Foundation also open up, and those can be pursued.
Hiring of professionals to facilitate planning process.
Suggestions were made to look into the possibility of hiring planning professionals in order to come up with a concept plan that takes into consideration all necessary planning requirements and strategies. This was considered to be the most sensible course of action.
Discussion took place regarding the timing of these contracts, and whether this should take place as soon as possible, or after preliminary community consultation has been made. It has been proposed that a period of six months be allocated for community interaction and consultation – and to allow funding to be obtained – but that after this period a professional or team of professional planners be engaged. A decision on this will be made at the AGM.
Working groups
At present there are approximately 15 – 20 Patumahoe residents who are willing to actively participate in the working parties. Apologies were received from another eight who indicated they would be interested in being included. These groups will be allocated different aspects of the planning/consultation process and will almgamate their work to present to the community for feedback. Discussions took place about engaging professional consultants to assist with this, costings will be obtained in order to help with decision making in this regard.
Community consultation
There was some discussion regarding this process, but no plans as yet have been made. The blog will continue to be updated until a plan has been adopted.
Information sharing:
• Patumahoe newsletter along the lines of Clarks Beach/Waiau Pa newsletter,
• A self-financing website that collects advertising fees from local businesses to support a community based website – including forum as a means of consulting community. Costing for this option to be obtained.
• Newsletters left in various Patumahoe businesses for those not online;
• Links on local community websites.
SUGGESTIONS FOR NEXT MEETING
In order to speed up the administrative process during the next meeting, I propose the following:
Documents that will be discussed at the meeting will be available for perusal half and hour before the meeting begins.
If, like me, you dislike reading screeds of documents online or as attachments, I will have the copies available to read half an hour before the meeting starts. This also allows the information to be fresh in your mind when discussions take place, and notes can be made during this time on individual copies.
Working party formation
I will have the list of all who have indicated their interest in participation. A number of groups will be formed, with the brief to research, consult and define the community direction for their topic. These groups must be ready to provide a concept brief by March/April 2011, the meeting will determine the brief for each of these groups, which brings in line the next topic.
Working Party topics
During the last couple of months, many of you will have had some ideas about what you would like to be addressed during this process. If you wish to email them to me, I will make sure that a series of ideas for the next meeting are produced to get the ideas flowing. For example, I have Keran to thank for the funding suggestion of Family Movie night with Cottage Pie. Anything goes at this stage.
NEXT MEETING – AGM of Incorporated Society:
Venue: Patumahoe Junior Rugby Clubrooms
Date: Tuesday, 21st September 2010
Time: 7.00pm Constitution, documents and other materials available for perusal
7.30pm Start of meeting (Agenda to be produced)
Structure of group
In order to provide a formal structure that will be able to access funding options, including one mentioned by Dianne Glenn, it was decided that the group become an Incorporated Society. To do this an AGM needs to be held where the constitution of the society is ratified.
This will take place on Tuesday, 21st September 2010.
Glenn Hunter will provide a draft constitution for the society and this will be circulated beforehand by email, and be available for perusal 30 minutes before the next meeting.
The position of secretary is currently filled by Paula Crosswell, with the positions of Chairperson and Treasurer needing to be allocated.
The other members of the group will be divided into focus groups or members of working parties who will use different methods of coming up with a draft plan for the Patumahoe village by March/April next year. These methods have not yet been determined.
Funding
A funding option has been suggested by Dianne Glenn, through the ARC Sustainability grant.
On contacting Hayden Easton, this funding is predominantly based on water management and treatment and provided to developers and landowners in order to develop concept plans that are sustainably designed.
This may be an option, only if the community group participated as a stakeholder alongside current developers and present landowners, and managed to provide a brief that worked with proposed plan changes rather than existing District and Regional Plans. At present there is still $120,000 to be allocated before this department is restructured, with a $20,000 maximum allocated per group.
Once, the group becomes an incorporated society our funding options for oganisations such as Lotteries or Perry Foundation also open up, and those can be pursued.
Hiring of professionals to facilitate planning process.
Suggestions were made to look into the possibility of hiring planning professionals in order to come up with a concept plan that takes into consideration all necessary planning requirements and strategies. This was considered to be the most sensible course of action.
Discussion took place regarding the timing of these contracts, and whether this should take place as soon as possible, or after preliminary community consultation has been made. It has been proposed that a period of six months be allocated for community interaction and consultation – and to allow funding to be obtained – but that after this period a professional or team of professional planners be engaged. A decision on this will be made at the AGM.
Working groups
At present there are approximately 15 – 20 Patumahoe residents who are willing to actively participate in the working parties. Apologies were received from another eight who indicated they would be interested in being included. These groups will be allocated different aspects of the planning/consultation process and will almgamate their work to present to the community for feedback. Discussions took place about engaging professional consultants to assist with this, costings will be obtained in order to help with decision making in this regard.
Community consultation
There was some discussion regarding this process, but no plans as yet have been made. The blog will continue to be updated until a plan has been adopted.
Information sharing:
• Patumahoe newsletter along the lines of Clarks Beach/Waiau Pa newsletter,
• A self-financing website that collects advertising fees from local businesses to support a community based website – including forum as a means of consulting community. Costing for this option to be obtained.
• Newsletters left in various Patumahoe businesses for those not online;
• Links on local community websites.
SUGGESTIONS FOR NEXT MEETING
In order to speed up the administrative process during the next meeting, I propose the following:
Documents that will be discussed at the meeting will be available for perusal half and hour before the meeting begins.
If, like me, you dislike reading screeds of documents online or as attachments, I will have the copies available to read half an hour before the meeting starts. This also allows the information to be fresh in your mind when discussions take place, and notes can be made during this time on individual copies.
Working party formation
I will have the list of all who have indicated their interest in participation. A number of groups will be formed, with the brief to research, consult and define the community direction for their topic. These groups must be ready to provide a concept brief by March/April 2011, the meeting will determine the brief for each of these groups, which brings in line the next topic.
Working Party topics
During the last couple of months, many of you will have had some ideas about what you would like to be addressed during this process. If you wish to email them to me, I will make sure that a series of ideas for the next meeting are produced to get the ideas flowing. For example, I have Keran to thank for the funding suggestion of Family Movie night with Cottage Pie. Anything goes at this stage.
NEXT MEETING – AGM of Incorporated Society:
Venue: Patumahoe Junior Rugby Clubrooms
Date: Tuesday, 21st September 2010
Time: 7.00pm Constitution, documents and other materials available for perusal
7.30pm Start of meeting (Agenda to be produced)
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